Safeguarding – Protection and Reporting

1) ORGANIZATIONAL AND CONTROL MODEL FOR SPORTS ACTIVITY (SAFEGUARDING)

FBF SSD A R.L. – Tax Code/VAT No. 02783170745 – FIP Code 056386
Registered office: Via P. Argentina, 16 – 72021 Francavilla Fontana (BR)
Company email and reporting email: info@fbfteam.it – Certified email (PEC): fbfsportiva@pec.it
Date of adoption: 01/09/2025 – Version: 1.0

1. Purpose and scope of application

This Organizational and Control Model for Sports Activity (hereinafter, the “Model”) sets out the measures, rules, responsibilities, and procedures adopted by FBF SSD A R.L. to prevent and counter abuse, violence, and discrimination in the sports context, with particular attention to the protection of minors and vulnerable persons.

The Model applies to all persons who operate within or participate in the activities of the Company: athletes/registered members, coaches, managers, collaborators, volunteers, parents/guardians present during activities, and anyone carrying out activities on behalf of the Company (including on an occasional basis).

2. Principles

The Company pursues the following principles:

protection of the dignity and physical and psychological integrity of every registered member;
a safe, respectful, and inclusive sporting environment;
zero tolerance for harassment, abuse, violence, and discrimination;
confidentiality and protection of whistleblowers/reporting persons and of the individuals involved;
prompt handling of reports, with traceability of the activities carried out.

3. Essential definitions

For the purposes of this Model, the following definitions apply:

abuse/violence/harassment: any conduct that causes or may cause physical, sexual, psychological, or moral harm;
discrimination: any unfavorable treatment on grounds of sex, age, origin, nationality, language, religion, disability, sexual orientation, personal or social conditions, or other factors;
minor: a person under 18 years of age.

4. Organization and responsibilities

4.1 Safeguarding Officer

The Company appoints an Officer responsible for preventing abuse, violence, and discrimination (the “Safeguarding Officer”), entrusted with overseeing and managing the prevention system and the reporting channel.

Safeguarding Officer: Dr. Alessandra Campana
Email (also for reports): info@fbfteam.it

4.2 Internal bodies and roles

President/Director: ensures the adoption and implementation of the Model and makes available minimum resources and tools (information, notices/postings, reporting channels, training).
Coaches/technical staff/managers: apply the rules of conduct and promptly report facts or risk situations.
Administrative office/secretariat: supports documentary compliance (publications, filing, required communications).
All operators: duty to cooperate and comply with the Code of Conduct.

5. Risk assessment (sensitive areas)

By way of example, the Company identifies the following as risk areas:

locker rooms and showers;
away trips, overnight stays, travel, and non-sport-related moments;
individual training sessions / “closed-door” sessions;
management of photos/videos and social media communication;
management of adult–minor relationships (messaging, car rides, contacts outside sports activities);
selections/call-ups and group dynamics (bullying, humiliation, pressure).

6. Preventive measures and operational rules

6.1 Rules for locker rooms and restricted areas

access permitted only to authorized personnel and for organizational needs;
prohibition on unjustified presence of adults in minors’ locker rooms;
prohibition on photo/video recording in locker rooms and sensitive areas.

6.2 Rules for training sessions and activities involving minors

avoid situations of unnecessary isolation (the presence of multiple adults or activities in visible spaces is preferred);
individual meetings only where necessary, in suitable locations and with traceability (time/place/reason).

6.3 Away trips and overnight stays

prior planning (times, accompanying persons, contact persons);
room allocation and supervision rules;
prohibition on the presence of unauthorized adults in minors’ rooms;
clear management of parental/guardian authorizations where required.

6.4 Communications and social media

technical communications should preferably take place through official/group channels;
avoid unnecessary private messaging between an adult and a minor; where indispensable, contents must remain relevant and traceable.

6.5 Recruitment and collaboration with personnel

minimum prior screening of roles involving contact with minors, in compliance with federal procedures and applicable law;
information and acknowledgment of the Code of Conduct by coaches/managers/collaborators.

7. Training and information

The Company ensures:

initial information to registered members and families regarding the Model, the Code of Conduct, and reporting channels;
periodic refresher activities / basic rules for coaches, managers, and accompanying persons.

8. Reporting channels

The Company provides clear and accessible reporting channels.

Email channel (company / reports): info@fbfteam.it
FIP federal platform (alternative): https://fip.safeguarding.openblow.it/

Reports may also be submitted by parents/guardians, witnesses, or third parties informed of the facts.

9. Handling of reports (internal procedure)

9.1 Receipt and registration

The Safeguarding Officer receives the report and ensures its registration in a confidential register (date, subject matter, persons involved, initial actions).

9.2 Preliminary assessment

assessment of risk and urgency (particularly where minors or an ongoing danger are involved);
where necessary, immediate adoption of organizational precautionary measures (e.g., temporary limitation of contacts/activities, rescheduling of attendance), in compliance with internal and federal competences.

9.3 Investigation and escalation

collection of essential information in compliance with confidentiality and protection requirements;
where appropriate/necessary, activation of the relevant federal channels or further reporting to competent authorities, in accordance with the law.

9.4 Outcome and measures

proposal of corrective/preventive organizational measures;
reporting to competent bodies, where required;
reasoned dismissal/closure if unfounded, with confidential retention of records.

10. Confidentiality and data protection

The Company processes data connected with reports confidentially and only to the extent necessary for protection and case management purposes, in compliance with privacy legislation. Access to information is restricted to authorized persons only.

11. Disciplinary system and consequences

Violation of this Model or of the Code of Conduct may result in:

formal warnings;
limitations or suspension from activities;
termination/cessation of collaborations;
reports to the competent federal bodies, where applicable.

12. Publication, posting, updates

The Model is published on the Company’s website and posted at the registered office and at activity venues (sports hall).

The Model is subject to periodic review and updating whenever necessary (organizational changes, federal recommendations, outcomes of reports, or critical issues).

2) CODE OF CONDUCT (SAFEGUARDING) – FBF SSD A R.L.

FBF SSD A R.L. – Date of adoption: 01/09/2025 – Version: 1.0

1. Introduction

This Code of Conduct sets out binding rules of behavior for anyone operating within or participating in the activities of FBF SSD A R.L., in order to ensure a safe, respectful, and inclusive sporting environment and to prevent abuse, violence, and discrimination.

2. General rules (mandatory)

It is mandatory to:

respect the dignity and integrity of every person;
use appropriate language and behavior, without humiliation, threats, blackmail, or pressure;
promote inclusion and equal opportunities, avoiding any form of discrimination;
intervene or report risk situations or inappropriate behavior.

It is prohibited to engage in:

any physical contact that is unnecessary or inappropriate;
any conduct of a sexual nature or with sexual innuendo;
bullying, hazing, degrading punishments, insults, or mockery;
unnecessary isolation of minors or vulnerable persons.

3. Specific rules for coaches/managers/collaborators (adult–minor)

avoid unnecessary private communications with minors; official/group channels are to be preferred;
avoid unnecessary individual meetings; where indispensable, they must take place in appropriate and traceable settings;
do not offer car rides or “personal” favors to a minor without clear rules and authorizations where required;
always maintain exemplary conduct, including off the court, during away trips, and at social moments.

4. Locker rooms, showers, sensitive areas

access is permitted only to authorized persons and for organizational reasons;
photos/videos are prohibited in locker rooms and sensitive areas;
no unnecessary presence of adults in minors’ locker rooms.

5. Photos, videos, media, and social media

publication of images/videos of minors only in compliance with authorizations and internal rules;
prohibition on content that ridicules or exposes an athlete/registered member to risk;
prohibition on offensive/discriminatory messages, comments, or content.

6. Away trips and overnight stays

strict compliance with organizational rules communicated by the Company;
prohibition on unauthorized access to minors’ rooms;
obligation to immediately report any critical issue to the Safeguarding Officer.

7. Reporting: duty to communicate

Anyone who becomes aware (directly or indirectly) of facts or situations potentially relevant to safeguarding must report them promptly.

Reporting email channel (company): info@fbfteam.it
FIP federal platform: https://fip.safeguarding.openblow.it/

Reports are handled confidentially and in compliance with the protection of the persons involved.

8. Consequences of violations

Violations of this Code may result in organizational and disciplinary measures, including exclusion from activities, termination of appointments/collaborations, and reports to the competent bodies.

9. Acknowledgment and acceptance

The Code is published on the website and posted at the registered office and activity venues. Coaches, managers, collaborators, and registered members are required to read and comply with it.